Trusted by leading letting agents, inventory providers and property managers, relied on by over 3,500 companies across the UK & Ireland
Built for every kind of residential property team
Inventory Base supports the people and teams behind professional property reports, inspections, tenancy handovers, compliance-aware records and outsourced reporting workflows.
Choose the team type closest to you to see how Inventory Base fits your day-to-day workflow.
Run a faster, more consistent inventory reporting business
Manage reports, clerks, clients, diaries, templates, billing and delivery from one platform - so your team produces professional reports without drowning in admin.
- Standardise report wording across every clerk
- Manage diaries, jobs and turnaround times
- Reuse templates, dictionaries and approved phrasing
- Deliver branded reports to each client
- Connect finished reports to fees and invoicing
Inspect properties your way
Whether you're on-site, working remotely, or enabling tenant self-service, Inventory Base gives you flexible ways to capture property data.
Everything you need to run inspections efficiently
A workflow system built around how property teams actually work - from on-site capture to client delivery.
Capture everything on-site
- Photos auto-timestamped & referenced
- Voice-to-text notes
- Full offline capability
Standardise your process
- Pre-built templates for every report
- Custom dictionaries & auto-text
- Consistent outputs across teams
Inspections to reports, instantly
- Auto-formatted documents
- Branded outputs ready to share
- One-click delivery to clients
See it running on your own properties
Start a free trial and complete a real report today, or book a walkthrough with someone who knows property reporting.
Run your entire inspection operation from one platform
Manage teams, schedules, workloads and inspections without switching systems.
Team Diaries
Assign inspections across users and branches.
Team Permissions
Control access by role, office or department.
Scheduling
Drag-and-drop scheduling with workload visibility.
Workstreams Marketplace
Distribute work to trusted providers and contractors.
Maps
View inspections geographically and optimise routes.
Multi-Branch Management
Operate consistently across multiple offices and territories.
You inspect. BaseAI helps complete the report.
AI-assisted reporting designed for property professionals - always reviewed and approved by your team.
AI Photo Analysis
Generate structured condition descriptions directly from inspection photos.
Smart Fill
Complete report fields automatically using room context and captured evidence.
Executive Summaries
Generate concise, professional report summaries instantly.
Reports your clients will trust
Explore real report examples used by inventory providers, letting agents and property managers across the UK & Ireland.
See the full report library
Browse every report type with real, anonymised examples.
View all samplesAudit-ready evidence for every tenancy
Know exactly what happens after you send a report
Deliver reports professionally and maintain visibility from delivery through to sign-off.
Interactive Reports
Modern web-based reports.
Recipient Tracking
Know when reports are viewed.
Signatures
Capture acknowledgements and approvals.
Comments
Collaborate directly within reports.
Audit Trail
Maintain a complete record of activity.
Standardise every report
Create consistent outputs across teams using reusable templates, dictionaries and workflows.
Template Library
Pre-built templates for common report types.
Custom Templates
Adapt reports to your workflow.
Auto Text & Dictionaries
Reduce repetitive writing.
Room Presets
Standardise room structures.
Compliance Templates
Support specialised reporting requirements.
Branded Outputs
Deliver reports aligned to your brand.
One platform for the entire reporting lifecycle
From capture through compliance, delivery and billing - everything your team needs in one place.
Inventories & Inspections
Inventory reports, check-ins, check-outs and midterms, built with a drag-and-drop template builder.
Compliance & Assessments
HHSRS, Legionella and property compliance workflows.
Team Operations
Drag-and-drop diaries, automated scheduling, route optimisation and customisable dashboards.
Client Delivery
Interactive reports, signatures and audit trails.
Integrations
Trigger-based workflows, Zapier and CRM connections across your stack.
Billing & Payments
Invoicing, card payments and accounting integrations.
Bring your whole reporting workflow into one place
Trial it with your own templates, clients and properties - or let us show you how teams like yours have it set up.
Connect to the tools you already use
Automate workflows and keep data in sync across your stack.
14 years in property reporting, built on 20+ years of software engineering
Trusted by independent inventory clerks, national agencies and enterprise property managers.
Built to scale from
5 properties to
50,000+
Trusted by independent inventory clerks, multi-branch agencies and enterprise property teams managing portfolios of every size.
Everything you need to run your inventory business solo.
Multi-user, scheduling, branded reports, integrations.
Multi-branch, white-label, dedicated CSM, SSO, API.